Asset Management Solution for Hospitals

The situation seems straightforward, manage assets in the hospital to ensure that patients get what they need when they need it, and make certain the hospital deploys its resources effectively. However, the reality is that with thousands of assets in constant motion each and every day, this is a very difficult balance to maintain. Simple activities, such as finding a piece of equipment, which can consume 20% of a caregivers shift, slow down patient flow, add cost, and even impact patient care. Add in product recalls, over purchasing of assets to compensate for lost or hard-to-find equipment, monitoring maintenance schedules, and meeting patients' needs and the situation becomes even more complicated. Managing medical assets to drive the proper outcome is not an easy job!

But what if you could…

And do this while providing the QUANTIFIABLE, HARD DOLLAR RESULTS that allow you to show a Return on Investment (ROI) that any CFO would be proud of.

Our clients realize value every single day, and they do it because the Asset Management solution from Intelligent InSites provides them with not only the technology platform but also the process expertise and methodologies to resolve these issues and achieve the quantifiable results that are demanded.

With InSites, you will be able to:

Understand the actual utilization rates of your resources

When you know exactly where your equipment is, who is using it, and the amount of time it is being used, you are able to understand utilization in ways that have not been possible before. With this information, our clients know exactly what levels they need on hand, whether future purchases are required, and with InSites in place they are able to make sure they are able to MAINTAIN that optimum level. With the proper technology and process, bottom line savings are often being impacted by 30%.

Know when to rent equipment, and what you are paying for it

The first goal is to figure out if you actually need to rent. That becomes a fairly easy decision to make when you know the status of all your owned equipment. The next opportunity is making sure that you don’t keep equipment rented for longer than you actually require. Monitoring the usage of rental equipment independently, and providing alerts to the proper people if rental equipment is sitting idle, or being used in an unexpected manner, adds up to dramatic savings opportunities. In fact, these seemingly simple tasks alone save our clients 10-20% annually on rental costs.

Figure out where that missing equipment is going

There is an obvious value in being able to stop equipment from wandering out a door never to be seen again. However, a lot of times the shrinkage is just as much about equipment being misplaced, or even stashed for future use. With the InSites solution, alerts are delivered to the right people so that they can take action if these situations occur. We also know that people are less likely to try and remove items, and staff have confidence that they can get what they need, thereby reducing the need to hoard equipment. The result is simple – more equipment when you need it. Clients are able to cut shrinkage by 50%.

Give staff the ability to find what they need in seconds

Staff time is valuable. When they spend time looking for things, that time isn’t spent adding value. And frankly, that doesn’t make patients, staff, or administration smile! With InSites, staff will never have to spend more than a few quick seconds to find an item. InSites solution goes beyond asset tracking - as an added benefit, your staff will gain the ability to tell if a piece of equipment is clean, in use, or in need of maintenance helps them become even more efficient. Some clients see a 25% improvement in efficiency, but ALL know that they get a tremendous conversion of Non-Value-Added to Value-Added time. Whether you count this as a quantifiable value is up to you, but there is no debating that it makes a big difference in your daily operations.

Have confidence that recalled or expired items aren’t causing problems

Recalls happen, and someone has to track down the items to make sure that fixes are applied, or products are removed. This takes time, sometimes great amounts of time, and all the while the risk of liability hangs as a reminder of the issue. Hospitals relate that with InSites, recalls are completed in a fraction of the time that they took without us. Sometimes in hours instead of weeks!

Get preventative maintenance done when needed

Much like recalls, preventative maintenance is a time consuming activity. The largest effort is often just in finding the equipment in the first place. With InSites, reminders can be automatically delivered along with the exact location of the equipment, making “searching” a thing of the past. The trickle down affect is that products are available for use more often, loss of warranty is avoided, and care is not jeopardized.  InSites can even help by automatically documenting service times and maintenance compliance.  Your team will be thrilled at how easy this can be with InSites in-house.

Take the challenge out of creating work orders

You know the drill. Broken equipment gets pushed into a corner because people are too busy to follow the “work order creation” process in place. But with InSites creating a work order takes nothing more than the press of a button, how’s that for simple? Oh, and our rules engine can even notify you without any human intervention if particular pieces of equipment haven’t been used in a certain amount of time, perhaps indicating a need for servicing. All of this improves the utilization of equipment, helps you realize 100% compliance on equipment maintenance, increases staff efficiency, and lowers potential liabilities.

Figure out where inefficiencies are without time consuming and expensive studies

With InSites, each movement, interaction, and usage of equipment is documented and applied against logical rules that help identify proactively where issues or process inefficiencies might exist.  This information can then be used to make decisions that have been proven to reduce costs, improve revenues, and positively impact patient care. The outcome – all the information you need for LEAN and Six Sigma process improvements.

At Intelligent InSites, we are focused on helping you achieve REAL OUTCOMES to REAL SITUATIONS. There is a lot of value, but we know you need to be able to prove how any investment delivers a return. Our team focuses on this during all stages of our engagement with our clients. Interested in learning more? We’d love to be able to walk you through the Six Steps to the Real-Time Enterprise and determine where that bottom line impact is for you.